PA and Office Manager

There are 3 main areas of focus:

Provide specific support to four of our Directors (60%)

• > Provide PA support to four of our Directors, manage their diaries and travel schedule, and periodically review how their time is spent to help them optimise use of their time
• > Track actions and initiatives that the Directors are responsible for and, where appropriate, follow up on actions on their behalf
• > Prepare and edit correspondence and documentation for meetings, including drafting agendas before meetings and documenting actions and minutes after meetings
• > Research external meeting attendees prior to meetings and provide detailed and accurate written or verbal briefs to the Directors
• > Collect, analyse and present simple data for documents and decisions.
• > Update Salesforce (our contact management software) where relevant
• > Manage expenses and all other general administrative support for the Directors, as required
• > Deputise for Executive Assistant at Board and Leadership Team meetings where necessary

Support the wider team as our office manager (30%)

• > General office management, including management of the environmental impact of our office
• > Procurement of all office equipment and supplies
• > Liaise with our landlord on day-to-day matters
• > Ensure the smooth and efficient operation of our building to ensure compliance with
• all regulations for buildings, fire, health & safety, and maintaining relevant records
• > Act as a point of contact within the office for all visitors
• > Provide support to the Executive Assistant with PA duties for the Executive Directors when
• required
• > Support the wider business with administrative duties as and when required

Support with co-ordinating our team (10% )

• > Manage our cross-team calendar
• > Help schedule, co-ordinate and prepare for team events

ABOUT YOU

We don’t expect the person we hire to have ALL the following but hopefully this gives you a sense of what would enable you to thrive in this role and in our team:

APPLY IF...

• > You’re incredibly organised; confident in your ability to coordinate multiple tasks,
• manage competing priorities and work to tight deadlines.
• > You are passionate about what we are trying to do and you see this as an opportunity to align your values and purpose with a successful social enterprise with big ambitions
• > You are proactive; you spot the things that need doing and get them done whether you've been asked to or not.
• > You’re a good communicator; comfortable working with senior leaders and everyone across our team, and have good written and verbal communication abilities
• > You have strong attention to detail, and are happy working both independently and in collaboration with others on the team
• > You understand what it takes to really make things happen in a growing organisation
• > You understand the importance of discretion as you will be exposed to
• confidential information working for Senior Directors
• > You have an excellent sense of initiative, with the ability to predict what might be needed and when, and how you can best prepare yourself and those around you accordingly
• > You’re a natural at seeing the bigger picture in the short, medium and long term

YOU’LL LOVE IT HERE IF YOU...

• > Are optimistic, bring warmth and good humour to work, have a strong collaborative work ethic and bring positive intent to every situation
• > Have a curious mind and are always open to the insights and perspectives of others
• > Are passionate about being efficient, resourceful, creative and a great problem solver
• > Love the idea of working somewhere people share your values and are fully focused on making a meaningful impact on the world
• > Would enjoy working in a fast-paced environment, are happy to work without a big support structure around you, and would like to grow with a small but ambitious organisation as it develops over time

BENEFITS

CORE DETAILS

Salary: £28k - £35k based on experience

Type: It is envisaged this will be a full time role Start date: To start as soon as possible.

We are proud to be an equal opportunity employer. We are committed to building a workplace and culture fit for the future. We believe in equal opportunities, celebrate diversity and are working hard to build an inclusive workplace where everyone can thrive

OTHER BENEFITS

• > An intense but fun working environment. We’re a rapidly growing, high energy and ambitious team
• who love our work and making a big impact
• > The opportunity to shape the activity of a high profile initiative, to observe system change as it happens and be part of a team helping out big business to have a positive impact on the world
• > Working for an organisation where we take our values and purpose seriously, and work hard to practice what we ‘preach’
• > Join a talented, dynamic and diverse team with lots of opportunities to learn. We’ll surround you with smart and driven people who have a vested interest in your development.
• > All our team have access to world-class development opportunities and an amazing range of speakers – from senior leaders like Dame Eliza Manningham-Buller (former Director General of MI5) to entrepreneurs like Sir Tim Smit (Founder of the Eden Project) to thought leaders like June Sarpong (Head of Creative Diversity at the BBC)
• > Private health insurance with Vitality (which also provides discounted gym membership)
• > Pension allowance (5% employer contribution)
• > A book allowance to build the Forward Institute library
• > Generous holiday allowance (30 days) – and a progressive approach to flexible working and being an organisation that allows our team to live full and flourishing lives

LOCATION

• We’ve just moved to a brand new office in Holborn, within easy walking distance of a number of over- and underground stations. We expect the team to split their work between the office and home.

TO APPLY

Please send your CV and a covering letter or video (maximum of 2 minutes), following this link answering the following two questions:

• > What is it that you are passionate about and what makes you a great fit for the Forward Ins titute?
• > Why you are interested in this specific role?
• Applications without a covering letter will not be considered.
• We will be interviewing on a rolling basis with interviews starting the week beginning 20th June.
• You will need to hold any relevant Visas/Work Permits.