Executive Assistant

Our mission

Definitely not a sweet shop.

We're the tech company making insurance more accessible and more affordable for as many people as possible.

We’re proud of our journey so far. We’ve helped hundreds of thousands of customers get fairer cover, all while polishing a 4.6 star Trustpilot score. But we’re just getting started.

Over the next 2 years, we’re planning to help even more people by launching products and services across different sectors and countries 🚀

If you're looking for a challenge, our next chapter is set to be an exciting one 🙌

How we work

We've created a culture of trust which allows us to work autonomously without fear of failure, to challenge decisions, and be heard. It empowers us to drive our own careers and to move at unparalleled speed. And because we're treading new ground, we're all mastering new skills along the way.

Explore our culture handbook to find out more about life at Marshmallow, or read our blog!

The Facilities / Executive Support Team

We’re looking for an Executive Assistant to support our Chief Insurance Officer and Chief Financial Officer by aiding in scheduling, helping plan events and keeping everything running smoothly.

Alongside your EA duties, you will support the day-to-day running of our Budapest office and create the best environment for your team members to work.

This role will report to the Executive Assistant for our two co-CEOs & Founders.

What you’ll be doing

• Taking ownership of complex diaries and schedules through gatekeeping and prioritisation
• Managing email inboxes; highlighting relevant items to the CIO and CFO’s attention
• Helping plan logistics and catering for onsite and offsite meetings - including regular team-wide meetings
• Organising national and international travel
• Coordinating expense administration
• Creating, formatting and editing documents, including presentation decks
• Taking accurate minutes in board meetings; distributing agendas and board packs
• Drafting documentation to send to insurance regulators
• Supporting with office coordination

Requirements

Who you are

• A whizz with diary management, actions and all things linked to Executive support
• Adaptable by nature with a strong desire to work in a fast-paced, dynamic environment
• Proactive and using initiative to find solutions
• Hardworking, positive attitude and warm, friendly, down-to-earth personality
• Dependable, trustworthy and discreet

What we're looking for from you

• Proven experience as a Personal / Executive Assistant to multiple C-Suite executives
• Ability to work sensitively and challenge stakeholders when necessary
• An excellent communicator who is fluent in written and spoken English
• Someone highly coordinated who knows how to get things done and thrives in a busy environment where no two days are the same
• Knowledge of G-Suite and working experience with Macs
• Willingness to travel to London (around once/ twice per quarter)

Benefits

Perks of the job

• Ability to travel internationally to our London office ✈️
• Competitive salary 💵
• Flexible remote/ home office working 🏠
• Stock options 👩‍👩‍👦‍👦
• Holiday allowance 🏖️
• SZÉP card
• Learning and training 📚
• Budget to help you set up working from home, as well as a brand new MacBook 🕑
• Budget for bi-weekly socials
• Free coffee/ drinks/ snacks in our modern Spaces office

Our Process

We break it up into a few stages:

• Initial call with Lotti Cook, our Talent Acquisition Specialist (30 mins)
• A short written exercise (20 mins)
• Technical interview with Rhiannon Padmore, EA to CEOs, where you will discuss your experience in more detail (1 hour)
• A culture interview to check that your work style fits our processes and values (1 hour)

We’ll let you know if you’re invited to an interview or not. But, as a small team with a lot of applications to consider, we can’t give personal feedback on each application.

Everyone belongs at Marshmallow

At Marshmallow, we want to hire people from all walks of life with the passion and skills needed to help us achieve our company mission. To do that, we're committed to hiring without judgement, prejudice or bias.

We encourage everyone to apply for our open roles. Gender identity, race, ethnicity, sexual orientation, age or background does not affect how we process job applications.

We're working hard to build an inclusive culture that empowers our people to do their best work, have fun and feel that they belong.

Background checks

To meet our regulatory obligations as an FCA-authorised financial services company, we need to do some background checks on all new hires. That means carrying out a DBS check and making sure you don't have any live criminal proceedings. Feel free to ask our Talent Acquisition team if you have any questions about this!