Finance Assistant

We are looking to recruit a second Finance Assistant to join our small Finance team, reporting to our Senior Finance Executive. You will be integral to the success of our day-to-day accounting and involved in all aspects of transactional finance.

As a Finance Assistant, you will be detail-oriented, highly organised, and enthusiastic about working within a fast-paced startup that is constantly evolving.

What will you do?

Purchase ledger

• Purchase invoice processing onto Netsuite (our ERP and finance system) using an automation tool
• Maintain the aged payables ledger and reconcile supplier accounts
• Maintain the accounts email inbox and managing supplier relations
• Process employee expenses and upload expense reports to Netsuite
• Twice-monthly reconciliation of credit card accounts.

Sales ledger

• Ensure sales invoices for the wholesale division are raised on time in Netsuite. This process is currently automated but needs regular review to ensure accuracy and completeness.
• Maintain the accounts receivable ledger and reconcile customer payments against sales invoices.
• Work with the wholesale department to ensure prompt payment of sales invoices.

Banking and payments

• Support the Finance Manager with reconciling payment processor control accounts on a period-end basis.
• Have responsibility for weekly reconciliation of all bank accounts for our UK and US entity, ready for review by the Senior Finance Executive
• Support with the preparation of twice-monthly payment runs, ready for review by the Senior Executive
• Promote a rigorous financial control environment by consistently applying process controls

Reporting

• Support the Finance team with management accounts preparation for Papier Ltd and Papier Inc
• Compile balance sheet reconciliations, specifically bank reconciliations, credit card reconciliations, other debtors, other creditors and fixed assets
• Assist in information provision and analysis, as required by the Senior Finance Executive.

Requirements

• Started or completed your AAT studies, and have prior experience working in a similar Finance role
• A desire to learn and develop new skills in a fast-paced environment.
• Excellent attention to detail and high levels of personal organisation

• Diligence and a commitment to maintaining high standards. You will need to have prior experience working with confidential information
• High levels of initiative and self-motivation
• The ability to work independently, multi-task and meet deadlines
• Excellent verbal and written communication skills
• Computer literacy with good Excel skills
• Ideally, have prior experience working with Netsuite.

Benefits

• We recognise the need for a work-life balance and offer a hybrid working model of 3 days in the office at Maison Papier, our lovely Camden office.
• 25 days annual leave per year + buy an extra five days.
• 20 days per year to Work from Anywhere.
• Private medical and rewards scheme with Vitality Health (including 50% off gym memberships with Virgin Active, Pure Gym and more).
• Enrolment into the Papier Pension scheme through the People Pension.
• Enhanced parental leave policies.
• Cycle to work loan scheme.
• £75 personal stationery allowance, and £150 to spend on our Occasion stationery for a lifetime special event
• 40% staff discount along with a family and friends discount.
• Papier with Purpose. We give back to the community and offer 2 days paid per year to volunteer for a cause you/we care about.
• Constant access to mental health, well-being resources and support from our in-house first aiders.
• Weekly team lunches & regular cultural trips.
• Our pooches are a part of the Papier team and you may see them from time to time in Maison Papier.
• Inclusive and friendly team who will make you feel welcome from day one.

At Papier, we believe that the diverse perspectives of all paper people deserve to be celebrated. A creative and curious community, we strive to be inclusive and equitable to all. We’re an equal-opportunity employer and do not discriminate against any employee or applicant on any grounds. From hiring processes to day-to-day business, we aim to create an environment that is accessible and safe for everyone. We’re always working towards building a balanced and supportive workplace, with policies and ways of working to ensure everyone can make the most of their time with at Papier.