Accounts Payable and Receivables Clerk

About HIVED 📦

The world needs logistics solutions that are better for people and the environment, and that’s where HIVED comes in. We are a London-based climate and logistics start-up building the first emission-free parcel delivery network at scale, powered by a 100% electric fleet. A tech company at heart, we have built a modern tech stack, novel in-house routing and decision engines, apps and data stack, plus are now shipping for over 100 brands including ASOS, Zara, Candy Kittens, Pip & Nut and more.
Our tight-knit team is made up of ex-Revolut, Bain, GoPuff, ASOS, Apple, Amazon and Bulb employees, and we are backed by some of Europe's leading investors and VCs in climate-tech, logistics and mobility including Planet A Ventures, Maersk Growth, Pale Blue Dot VC, Eka Ventures and the UK government.

We are seeking an experienced Accounts Payable and Receivables Clerk to join the Finance team on a part-time basis. Initially starting on one day a week, the successful candidate will play a crucial role in ensuring the smooth running of the finance department by accurately processing invoices, reconciling accounts, and ensuring timely payments to suppliers. In addition to this important work, the Accounts Payable and Receivables Clerk will have the opportunity to contribute to the sustainability-focused and tech-driven culture of HIVED.

Responsibilities 🎯

• Manage the full cycle of accounts payable including receiving, coding, recording, and processing invoices in a timely and accurate manner
• Manage the full cycle of accounts receivable including creating and issuing customer invoices in a timely and accurate manner
• Conduct regular reconciliations of supplier accounts and investigate and resolve any discrepancies
• Respond to supplier queries and communicate with departmental managers to ensure invoice approval and resolution of any invoice discrepancies
• Maintain accurate records of all payments made and ensure that all invoices and payments are compliant with company policies and procedures
• Prepare weekly payment runs and ensure that payments are made on time and in accordance with supplier terms
• Assist with month-end closing activities, including posting relevant journal entries and reviewing the accuracy of accounts payable data
• Maintain and update supplier information and files, including contact details, payment terms, and bank account details
• Maintain and update customer information within the finance system.

Requirements

• 3+ years of experience in a similar role, particularly in regards to Accounts Payable
• Working knowledge of accounting software and ERP systems, preferably Xero
• Excellent communication skills and ability to build strong relationships with suppliers and internal stakeholders
• Strong attention to detail
• Ability to manage a high volume of invoices and reconcile accounts on a regular basis
• Good organisational skills and ability to prioritise multiple tasks effectively
• Proactive approach to problem-solving and continuous process improvement

Benefits

How we reward our team 🎁

• Dynamic working environment with a diverse and driven team
• Huge opportunity for learning in a high growth environment, with progression opportunities based on success in the role
• 25 days of holiday allowance plus public holidays
• Wellbeing initiatives, including three wellbeing days in addition to holiday allowance
• Weekly team lunch and regular company socials
• Brand new MacBook Air or Windows Laptop (depending on your preference)
• Hybrid working set-up with in-person time expected at our Shoreditch office
• Enhanced maternity/paternity/adoption policy