Private Events Planner

Who are we?

Sharky & George is a creative events company that specialise in immersive experiences for children and adults in the UK and overseas. With offices in Fulham, London and Bristol, Sharky & George employ a core team of ~20 staff, supported by a party team of over two hundred freelancers, who are kept very busy managing an average of two hundred events a month.

The Private Team:

The largest part of the business is the Private Team, which organises all our most popular parties ranging from the Classic, to Chocolate Making, Survival and Mini Disco parties. We are looking for someone BRILLIANT to join this team.

A typical day will be responding to client enquiries via phone and email, sourcing products, pulling kits together, creating craft ideas, briefing team and arranging logistics. There is also potential to manage events on site.

The Role:

• Responding to enquiries (often a high volume) in a timely manner
• Regularly emailing and talking to clients on the phone to plan and deliver events for private clients
• Providing detailed costings of events in line with relevant budgets
• Careful management of budgets and margins when working on bespoke parties
• Invoicing and taking payment from clients
• Dealing with external suppliers to provide party extras such as cakes, food, venues and balloons
• Creative thinking and implementation of ideas for events
• Creating proposals on Canva for bespoke events
• Ordering, creating and pulling together kits for events
• Organising between 10-30 events a week whilst making sure that each client feels like they are your only client
• Working closely in a team of 4 event planners to ensure efficient running of all S&G private events

Experience & Skills:

• Meticulously organised and forward thinking
• Effective time management skills with the ability to manage multiple tasks/projects against tight deadlines
• Punctual and reliable with a flexible approach to work
• A ‘can do’ and proactive attitude
• Excellent phone manner and verbal communication skills
• The ability to develop good working relationships with clients and team members
• The ability to be adaptive, responsive and to problem solve whilst remaining calm under pressure and professional at all times
• Friendly, enthusiastic and personable
• Excellent IT skills, proficient on Google Docs/Sheets (skills on Canva, Monday desirable)
• Events and office experience

Detail:

The role is full-time, to commence over the next two months. The salary for this role will be subject to experience and is pitched at a junior to mid-level events planner position (£25k - £30k). The role is predominantly London-based with some flexibility for home working.

Start Time: September / October 2024

Benefits:

• Discretionary yearly bonus based on company performance
• Juno monthly & quarterly benefits
• Basic Vitality private healthcare Insurance
• Regular company socials
• Enhanced maternity/paternity benefits