Junior Operations Manager

Against Malaria Foundation (AMF)

Junior Operations Manager

Full time

Job Description

AMF profile

Against Malaria Foundation (AMF) was founded in 2004 and is a charity that fights malaria in a highly effective, accountable and transparent way.

We do this by purchasing and distributing multiple millions of long-lasting insecticide-treated nets (LLINs) at a time in nationwide universal coverage campaigns. This is the most cost effective way of preventing malaria. AMF receives donations from the public and in the last financial year received US$120m. AMF is particularly data-focused and monitors and reports on net use and drives and supports innovation to improve the effectiveness of malaria programmes.

AMF is the world’s third largest funder of nets.

AMF has been rated a top charity for all of the last 14 years by independent charity evaluators GiveWell and The Life You Can Save who focus on cost-effectiveness and impact.

We are a team of ten highly motivated individuals with different skills and experience. Each person has an important role to play. All team members work remotely with constant communication between them. While the team is small, the impact is big - our net distributions protect millions of people. Our largest programme is in the Democratic Republic of Congo (DRC), where we are funding 52 million nets to protect 95 million people for distribution during 2021 to 2023. We have ongoing multi-million net programmes in other countries including Uganda, Nigeria, Guinea and Togo.

Role Description

Our activities and commitments are steadily increasing, and 2023 will be a particularly busy year of distributions, with over 50m nets planned for distribution. In light of this, AMF is recruiting a Junior Operations Manager to join the operations team and to play an important role in ensuring the success of the net distributions. We are looking for someone who has strong analytic and interpersonal skills and who is able to work collaboratively. The ideal candidate will be a fast learner and able to support the operations team in a range of areas across AMF’s programmes.

The role will include involvement in all stages of a distribution campaign (pre-agreement, net procurement, post-agreement, during distribution, and post distribution) with a focus on two areas:

1.     Campaign monitoring

2.     Post distribution monitoring

Further information

The Junior Operations Manager will play an important role as a key member of the Operations team across all of AMF’s programmes, including in countries where AMF is distributing nets for the first time. For each distribution, AMF engages with an independent monitor for two activities:

1.     Campaign monitoring

This is monitoring pre and during distribution, across four areas

a)     Planning

b)     Logistics

c)     Registration

d)     Distribution

2.     Post distribution monitoring

This is monitoring post distribution at 9, 18, 27 months to check on net presence, coverage, use and condition.

The Junior Operations Manager will lead on independent monitoring work, for both of the above activities, and will work closely with the Operations team lead for each country. The information collected during the independent monitoring activities will be important in informing subsequent actions to a) ensure that nets are given out to where needed and b) coverage is maintained as high as possible after distribution.

More specifically, they will lead on independent monitoring through the following stages.

1.     Tendering

-        Identifying potential partners

-        Sending out documentation to bidding partners and receiving proposals within deadlines

-        Review of proposals and budget comparisons

-        Partner selection

2.     Contracting

-        Finalising documentation

-        Drafting and negotiating agreement document

-        Sending payments according to payment schedule after bank verifications

3.     Project Management (after signature of agreement)

-        Introducing partner to NMCP and distribution partners 

-        Developing electronic data collection forms

-        Ensuring that key methodology points are understood

-        Reviewing training documentation

-        Generating and sharing randomised household lists for field work

-        Managing issues that arise during the field work

-        Raising urgent issues with NMCPs

4.     Post field work

-        Analysing the data collected and creating succinct summaries for different audiences

-        Sharing data with stakeholders and using data to suggest specific actions to be taken

5.     Closeout

-        Ensuring all reporting has been delivered: narrative and financial

-        Analyse project spend against budgeted 

-        Make closeout payments

The Junior Operations Manager will also support in keeping AMF’s internal systems up to date, which feed through to donor liaising. This will include inputting and processing payments, ensuring distribution and project dates are up to date, and updating the latest status for the nets for each distribution (in production, en route to country, etc). 

There will be other significant work related to AMF Group Operations, dependent on the candidate’s skill set, such as assisting with documentation for tax deductibility, new AMF entities, and updating our website with blogposts.

Characteristics of the successful candidate

We are looking for someone who has strong intellectual and analytical skills, is a fast learner and who relishes the opportunity to develop their abilities. They will work collaboratively, building strong relationships with the AMF team and in-country partners. The ideal candidate will be motivated to help improve the lives of those affected by the wider impacts of malaria.

Required

• Strong analytical skills, highly confident in Excel, ability to analyse data and present findings
• Excellent interpersonal skills to build and maintain strong working
• A self-starter who is highly organised with the ability to work independently and manage working time
• Ability and willingness to learn new skills
• Comfort in dealing with and learning about financial matters, willing to examine and compare budgets in detail
• An interest in driving down malaria rates through procedure changes and the use of technology
• Fluent English

Of interest (but not required)

• Fluent French

We believe this may be an excellent first job for someone just out of university or someone moving after their first employment. All candidates will be evaluated in the same way, based on the characteristics outlines above.

Other role details

Reporting to: Senior Operations Manager / Operations Director

Location: Remote working (all the AMF team work remotely) within Africa/UK/Europe time zones.

The cost of any co-working office space will be covered by AMF. Part of the first three months may be spent in the UK working with the Operations team.

Initial salary: £28,000 to £35,000 

Company contributed pension scheme

25 holiday days per year + bank holidays

Travel: travel to Africa is a possibility but is not expected 

Candidates are expected to have a fully functioning computer or laptop of at least moderate specifications and reliable internet connectivity. However, we also have access to a technology grant as we do not wish anyone to be disadvantaged.

Equal opportunities

AMF is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Applying

Applicants should send a) a one-page cover letter explaining why they are interested in and suitable for the position, and b) their CV to [email removed - click apply for more details].

Early applications are encouraged as we will be reviewing applications on an ongoing basis.

https://www.againstmalaria.com/Newsitem.aspx?NewsItem=AMF-is-hiring-Junior-and-Senior-Operations-Managers